Archive for the ‘miscellaneous’ Category

5 Ways to Digitize Santa

It’s nearly time for Santa to round up those reindeer and hit the skies for another round of gift-giving.

A couple of years ago, in the spirit of the season, I put out some suggestions on how Santa could fix-up his PR. This year, I got to thinking what I’d do to digitize Santa.

1. @Santa

Santa already has a Twitter account – @Santa. However, it’s dormant most of the year. Dial-up the activity throughout the year and keep that Christmas spirit alive. Oh, and get a decent Twitter background!

2. SantaBook

Santa also has a Facebook page, with a reasonable number of fans (nearly 17,000). However, he’s clearly not optimizing it given the number of potential fans out there. A few suggestions:

  • Custom landing tab: Santa’s elves need to convert all the people searching for him into fans. Right now his landing tab is the info page. Buddy, we know who you are. Find a way to get people to “like” you – maybe an extra present in your stocking, or the ability to use what’s next…
  • Claim that URL: He may have the Facebook.com/Santa URL, but this guy ain’t Santa. The real deal is losing traffic and fans when people search for him because of this. Get in touch with Facebook and contest it.
  • Christmas list application: Snail mail is so 1990! Time to dial-up the digital a bit. Given that the kids, we hear, aren’t even sending email now, Santa should consider creating an application that enables people to submit their Christmas lists via Facebook. Add sharing functionality to let them spread the word (make the most of those newsfeeds!)
  • Naughty/Nice application: Making a naughty/nice decision at the end of the year is a bit like doing an annual review for someone at the end of the year without giving them any feedback throughout. Not cool. Instead, why not offer an app to let kids connect their Facebook account and see where they sit on the scale at any point during the year.

3. Augment Santa’s reality

As the Earth’s population inches ever further up, that naughty/nice list must be getting hard to manage. Santa would benefit from an AR app (like this) that could recognize kids’ faces and determine which of the lists they’re on. Even better, recognize the houses they’re in so Santa can know whether to even land the sleigh on their roof or not.

4. Blog.Santa.com

Santa needs a property he owns that he can drive people to. Santa.com is parked right now; it’s the logical choice for a domain. As part of that hub, Santa (and his elves, if he’s pressed for time) could blog about the whole process of getting ready for the holidays. Think “Elf” but spread throughout the year. Talk about a must-read!

5. Protect Santa’s online identity

Don’t let people like this guy hijack your name (local Santas?! That’ll never catch on ;) )! Santa should claim his identity widely on social networks to safeguard his reputation.

Bad Idea: Location, location, Rudolph

Picture this: Santa checks into kid’s house on Foursquare. Kid gets notification. Kid comes down and catches Santa in the act. Then, the next morning, family wakes up and finds that Santa is the mayor of their house. Not cool.

What else?

Win a Ticket to The Art of Management in Toronto

We’re well into the Fall conference season now, and there are some great events coming up in Canada – UnGeeked Toronto (this week) and Mesh Marketing (which Edelman sponsors) are two great examples.

Another conference that caught my eye is the Art of Management – a conference focused on management and innovation, rather than my usual marketing niche – on November 15.

The organizers of the conference have provided me with two tickets, worth $399 each, to give away to readers of this site. To enter, leave a comment on this post with a link to a blog post by someone else that you think we should all read, and tell us why it’s so interesting by 11:59pm next Thursday (November 4). I’ll randomly pick the two winners.

The event has an amazing line-up:

  • Malcolm Gladwell – best-selling author of Outliers, Tipping Point, Blink etc
  • Michael Eisner – former CEO, Walt Disney Company and author of Working Together
  • Simon Sinek – Professor at Columbia University and author of Start With Why
  • Nilofer Merchant – CEO & Chief Strategist of Rubicon and author of The New How
  • Mitch Joel – President of Twist Image and author of Six Pixels of Separation

In case you need convincing about the conference, here’s what Tom Peters, author of In Search of Excellence, had to say about last year’s management program:

(Note: the conference is in Toronto. You’ll be responsible for any travel and accommodation costs associated with getting there)

How To Manage Your Time In A PR Agency

If you work in PR you probably find yourself pulled in myriad directions on a constant basis – especially if you work on the consulting side of the industry. This can be pretty overwhelming, especially if you’re new to the industry. So, I thought you might find it helpful to know a few of the tools I use to keep myself from running around like a headless chicken every day.

This system dragged me back from the brink a while back, at a time when I felt overwhelmed, and I’ve relied on it ever since.

1. Always-accessible to-do list

My to-do list, along with my calendar, is my bible. Everything I do revolves around this. So, I’ve adopted a system that lets me access and update my to-do list wherever I am.

I use Evernote to keep track of my to-dos. I can access it on my BlackBerry, on my iPad, on my laptop and on my home computer. It ensures that, whenever I think of something I need to do, I can capture it.

For each item, I capture several pieces of information:

  1. Project involved
  2. Specific task
  3. Estimated time required to complete the task
  4. Deadline
  5. Priority (I number things from 1-3 – for high/medium/low)

This becomes the basis of how I schedule my week and prioritize my tasks.

Power tip: Set up a notebook in Evernote just for to-do items, and just flip a quick email to your account to capture items in that notebook when you only have a couple of seconds. Then, when you have a few moments later, you can go back through those items and add them to your master to-do list.

2. Plan out the week

At the beginning of each weekI  I review my to-do list and my calendar as it stands to identify how I need to allocate my time for each day that week. So, if I have four hours of meetings one day, I know I have four hours to work with. I then work through my to-do list in order of priority, and assign tasks to a day.

I use a simple spreadsheet to accomplish this (thanks to Andrea Pietkiewicz who introduced me to this), with tasks down the left-hand side and days of the week across the top. In the middle I enter the hours required for the various meetings and tasks I need to accommodate. At the bottom I have a total so I can see how many hours of work I’ve scheduled for each day.

Mon Tues Weds Thurs Fri
Task 1
Task 2
Task 3
Total

I have an hour blocked off at the beginning of each week for this process.

3. Defensive scheduling

I now know what I need to do, when I need to do it and how long it will take. The next step is to defensively block-off my calendar. I add every task to my calendar as an appointment, for several reasons:

  1. Because “the work” takes time to do
  2. Because other people will fill the day with meetings if I don’t
  3. Because it helps me to track how I use my time

4. Constantly adjust

The process doesn’t end at the beginning of the week, of course. Things change – tasks take longer than planned; work arises unexpectedly and new meetings are scheduled. I constantly update my calendar as priorities shift during the week. If an item needs to be scheduled, it goes into the to-do list. If it needs to happen in the current week then it goes into the calendar immediately; if the work needs to happen in the future then I have a little more time to schedule it in later.

The beauty of this approach is two-fold:

  1. You know what needs to move to accommodate change. You need three hours for an urgent request from your boss? You know what needs to be pushed and the effect it will have later on in the week.
  2. You have a system for prioritizing your decisions. When someone comes to you with a last-minute task or meeting request, you have a clear list of tasks to which you can compare and prioritize it. Is it more important than Task 2? No? Then can it wait?

Your mileage may vary

I adopted this system in response to a time when I dealt with hundreds of emails and 5 or 6 hours of meetings daily in addition to my “regular work,” and industry events several nights per week. It worked for me, and the way I work. It may or may not work for you.

What systems do you use to manage your time?

(Image: Shutterstock)

50 Great Apps for Your iPad

Wondering what apps to install on your iPad? Here are 50 of the apps I’ve installed on mine.

Take a look, and add to the list in the comments.

Business/Productivity

  1. Pages – Word processor. Sadly, not very compatible with MS Word (go figure) but suffices. $9.99.
  2. Keynote – Presentation tool. While I haven’t tried this yet, I’m hoping that this app may stop me from having to lug my laptop around to presentations. $9.99.
  3. Numbers – Spreadsheet tool. Enough said. $9.99.
  4. Dragon Dictation – Speech-to-text app. Makes dictating notes and ideas easy, and lets you text/email them quickly when you’re done. Free.
  5. Evernote – Wonderfully intuitive and easy to use. Integrates with the other interfaces (web, desktop, Blackberry etc). Free.
  6. LinkedIn – Sadly just an iPhone app for now. Hoping an iPad-optimized one is released soon. Free.
  7. Skype – It’s just an iPhone app right now so the interface isn’t great, but it lets you chat and call so who cares? Free.
  8. GoToMeeting – Lets you log into online meetings while on-the-go. Great way to save multi-task while travelling. Free.
  9. WebEx – Like GoToMeeting – lets you log into online meetings. Having both of these free apps will cover you for most meetings. Free.
  10. Dropbox – Lets you sync and share files online and across computers. Free.
  11. Dictionary.com – Dictionary for your iPad. Free.
  12. Adobe Ideas 1.0 – Sketchbook for your iPad. Great for jotting down ideas. Free.

News/RSS

  1. GoodReader – Integrates with Google Docs, Dropbox, box.net and other services. Lets you download and read multiple file formats including MS Office, iWork, HTML, images, audio, video and PDFs on your iPad. $0.99.
  2. Reeder – The best pure-play RSS reader I’ve found so far. $4.99.
  3. Pulse News Reader – This app alone has doubled how much news I consume. I sit down with this app and a cup of coffee every morning. $3.99.
  4. Instapaper – For all those posts you don’t have time to read in the office but want to later. $4.99.
  5. NYT Editors’ Choice – It’s the NYT. Free.
  6. BBC News – Great mobile interface for catching up on the latest news. Free.
  7. NPR – Another great news app. NPR content, in magazine format. Free.

Social Networking

  1. Twitterific – My favourite Twitter app for the iPad so far. Great interface. Free, or $4.99 for premium version.
  2. HelloTxt – Lets you update multiple social networks from one app. Free.
  3. TweetDeck – Interface could use some work, but still a good app. Free.
  4. TweetAgora – If you find yourself wanting to filter events out of your Twitter stream, this client is for you. Just an iPhone app for now, but hopeful that they’ll release an iPad version soon. Free.
  5. IM+ Lite – Integrates with multiple IM and social network tools. Free or $9.99 for upgraded version.
  6. WordPress – Reasonable interface for this iPad app, but editing features currently not as good as the web experience on a computer. Free.
  7. Darkslide – Another iPhone app; good for uploading photos to Flickr and browsing your friends’ latest photos. Free.
  8. Facebook – Still no iPad interface for this, which is surprising as Facebook could do great things with a bigger screen. Free.

Media

  1. Air Video – Converts and streams video from your computer, as well as being a nice interface for the iPad. Best $2.99 you’ll spend.
  2. Remote – Neat for controlling iTunes on your computer from the iPad. Free.
  3. Shazam – Figure out what that song on the radio is. Free.

Reading

  1. iBooks – Apple’s e-reader app. Almost no books available in Canada, but a nice interface if Apple ever decides to notice we exist up here. Free.
  2. Kobo HD – Another nice interface, but this one has books available too. Free.
  3. Kindle – App for Amazon’s e-reader. Free.
  4. Stanza – Another nice e-reader app. Free.

Location-based

  1. TwentyThree – Lets you access and update multiple location-based networks from one app, and see where your friends are. $0.99.
  2. TripIt – Popular app for organizing trips and seeing what your friends are up to. No iPad version for this yet. Free.
  3. TripCase – Like TripIt, another app for organizing and coordinating trips (note: associated with Travelocity.ca, which is a Thornley Fallis client). Free.
  4. Plancast – Let your friends know where you plan to be. Free.
  5. Foursquare – iPhone app for the popular location-based social network. Free.
  6. Gowalla – iPad app for the location-based social network. Free.
  7. Google Earth – Excellent port of the tool over to the iPad. Free.
  8. Kayak – Pulls in prices from numerous travel sites, including Travelocity (#client). Free.
  9. OpenTable – See which restaurants near you have tables available. Free.
  10. Urbanspoon – Check out reviews and ratings of restaurants near you. Great when you’re travelling in a new city. Free.
  11. Google – Suite of Google apps. Free.
  12. AccuWeather – Great, easy-to-use interface. Free.
  13. WeatherBug – Condenses a mind-boggling amount of information into a clean interface. Free.

Miscellaneous

  1. Epicurious – Recipes. On your iPad. Free.
  2. Craigsphone – Craigslist for iPad. Much better interface than the web version. Free.
  3. Digital Photo Frame – Another logical use for the monstrous storage capacity of the iPad – load your photos and off you go. Free

What about you? What apps have you liked so far?

Why I’m Writing This On An iPad

When the iPad came out I was vehemently against the idea of getting one, for several reasons:

  1. No multitasking
  2. No flash video
  3. No USB

I railed against the device online, I said similar things on the Social Mediators show and I argued against getting one privately.

How things change. I’m writing this post on my shiny new iPad, while sitting on a plane to Montreal.

Why the U-turn?

Several key reasons.

  1. Testimonials
  2. Travel
  3. Multitasking (soon)
  4. Convenience
  5. Work

1. Testimonials

Study after study shows that peers and word of mouth are central to purchase decisions. Every year, Edelman publishes its “Trust Barometer” study, and time after time it shows that we trust “people like us.” Well, since the first release of the iPad I’ve seen peer after peer obtain these devices and rave about the freedom and flexibility they gain when they do so. I’m not going to lie, this was a primary driver in my decision to purchase an iPad.

2. Travel

In addition, as my frequency of travelling increases, I’ve begun to long for a device which I can pull quickly and easily on a plane or in an airport lounge. My laptop just didn’t cut it from an ease-of-use perspective. When I had to power down ahead of take-off, I just hit a button and slid the iPad into the seat-back in front of me. Nice and easy.

3. Multitasking

When Steve Jobs first announced the iPad, I was dismayed that it wouldn’t support multitasking. I want to be able to deal with email while having alerts for new Twitter replies, or to flip back and forth between a game and a blog post. Fortunately, the upcoming OS update will take care of that so it’s no longer an issue.

4. Convenience

I cant count the number of times when I’ve wanted to quickly find something online, order delivery or show Caralin a neat video but haven’t wanted to wait for my laptop to boot up. The iPad boots instantly and is small enough to keep on-hand when you’re lazing around the house – perfect for couch surfing. What’s more, as with the iPhone, the web browsing is a dream compared to my Blackberry.

5. Work

Ok, this maybe me rationalizing a bit, but if I’m going to be on top of my game i think I should have some idea about the latest trends. I make a point of it with software; i think it’s important with innovative new hardware too. Case in point: within minutes of tweeting about buying the iPad, I received a call on my cell from a client asking about it. Frankly this isn’t the main reason for me buying this but it was a small factor.

Now, I’m not going to pretend this is a “magical” device as Jobs would have us believe. The keyboard takes some getting used to (placement of the space bar in particular), and I’m still incensed by the lack of Flash. A camera for video chat might be nice, although the device is too heavy to be used as a regular camera in other regular situations. However, the pros outweigh the cons for me at this point.

What do you think? Have you or will you get an iPad?

Adapt Your Social Media Channels To Fit Your Capacity

It’s a common dilemma in social media – so much to create, so little time.

I’ve written before about how compulsive social media can be; how, even when you’re rushed off your feet, it can feel like you should be doing more to feed the beast that is your blog, or Twitter, or Facebook, or whatever other sites you maintain. It can be tempting, at times when you find yourself too busy to write, record or otherwise create content as you usually would, to just phone it in – to post content that’s not up to your usual standard.

Don’t.

As with any form of communications, corporate or otherwise, it’s all about your audience – the recipient of (or participant in) what you’re saying. As you build your audience, you also create expectations. Expectations of frequency, yes, but also expectations around other things, for example:

  • Approach - the way you go about crafting your posts an analyzing your topics
  • Quality - your level of thoughtfulness and attention to detail
  • Theme - your topic scope

While shifting from your publishing schedule can be disruptive, it can be more disruptive to stray from the type of content you publish. If you’re running into this problem, it may be worth assessing your owned content channels to see if you can adapt them to incorporate an approach that better fits your context.

A personal example

In recent months  I’ve been finding it hard to create new content at the same rate I could in the past. I just haven’t been able to find enough hours in the day to craft the kind of thought-out, in-depth posts that I like to write.

So, I’ve shaken things up a little (just a little). This blog and Twitter have been my primary places for creating content for the last few years, and will continue to be. The way I use those places isn’t changing. However, I’m adding a third place to the list (and no, by “third place,” I don’t mean Starbucks):

  1. My blog will continue to be the place I post long-form content focused on the intersection of communications, PR and social media.
  2. Twitter will continue to be the place I have conversations with people in my network, share links and occasionally goof around.
  3. I’m adding a Tumblr blog for the interesting things I find which either don’t warrant an entire post here, or have been well-captured by someone else. It will sit between the blog and Twitter in terms of brevity and subject matter – shorter and more diverse than my blog posts; longer but more focused than Twitter.

Why Tumblr and not just shorter posts here?

  1. Audience: The people who come to this site come for the kind posts I’ve been writing for the last few years. I don’t want to alienate people by mixing the content styles.
  2. Community: There’s a vibrant community of Tumblr users. I haven’t explored it much in the past, and am looking forward to exploring it.
  3. Functionality: Tumblr makes it easy to capture quick thoughts regardless of their medium. Text, photos, video – they all just take a couple of seconds.

For me, this just makes sense. I frequently find myself with 20 tabs open in my browser, full of interesting content that I really should write about, but which I usually end up losing because I don’t find time to do so. Now, rather than losing that opportunity, I’ll throw that content (or links to it) into a Tumblr post. Whether it’s a new tool that’ll make you more productive, a neatpresentation that can get you thinking or an eye-catching ad, it’ll all be there. Sometimes that will evolve into a longer post later. Other times it’ll remain within that site. Either way, it’ll help me to share more content with you.

Make sense?

You can find the new site at tumblr.davefleet.com, or via the “Tumblr” link at the top of this site. Again, my main blog will remain my primary place to post; I’m just layering more content in.

“Millenials In PR” Debate Goes Both Ways

In recent days, several smart people (Bill Sledzik, Todd Defrenand again, Ryan Stephens) have written posts either addressed to or about millenials – loosely defined as people born between 1980 and 1995.

I’ve watched these posts with great interest, for several reasons:

  1. I’ve hired several to work on our social media team
  2. I work with several others more broadly within our agency
  3. Although my ever-deepening crow’s feet may not suggest it, I’m technically one of them (yep, I’m 29)

The posts generally revolve around three themes outlined within a presentation Bill Sledzik linked to in his original post:

  • “High expectations” – they want to be valued for ideas and abilities, rather than years of experience. They look for immediate gratification
  • “High risk” – millenials will jump ship if a better opportunity presents itself, and have little default loyalty to their employer
  • “High maintenance” – expect reward and recognition on a regular basis; define their workday differently and want flexibility in it

In general, the reaction to the posts tells me there’s a large grain of truth in there (although many people took exception to Todd Defren’s suggestion that people should always hang around for 3-5 years in one job).

On the flip side, I have immense respect for the young professionals I work with. They provide wonderful energy, enthusiasm, creative thinking and dedication to their work and their colleagues, among many other great qualities. Every day, they make an immensely valuable contribution to our company and to my own working life, and I love working with them.

Here’s my take on this topic:

On Expectations

There’s no doubt that millenials can make valuable essential contributions to a team. Many of our best ideas have come from entry-level folks on the team. With that said, those contributions do need to be balanced with experience. As a new entrant to the workforce, you need to know that you won’t always be right and that your idea won’t always be accepted. That’s ok – we don’t expect every contribution to be a winner… but they’re all appreciated.

You should also know that you don’t always have to be heard.You’ll get invited to two types of meetings:

  1. Meetings where you’re expected to contribute
  2. Meetings where you’re expected to learn

Make sure you know which one you’re in. If you’re not sure, then ask ahead of time. If you’re there to contribute, don’t pass the opportunity up. If you’re there to learn, don’t risk putting your foot in it by contributing inappropriately.

I don’t agree with Todd’s statement that,

“It is supposed to suck.  There are supposed to be crummy days when you feel under-appreciated…”

(I don’t think that any PR job is supposed to suck)

However, it’s a fact that from time to time the job will suck. Clients will want work that requires mundane activities, or set deadlines that require you to work until the wee hours of the morning. When it happens, know that it is part of learning the ropes and that we’ve all been there (I spent a couple of years producing reports on news release quality before I ever got my hands on one). Know, also, that you’re learning from it and that you’ll be thankful for the knowledge you’re gaining later in your career. Also, know that if you’re in a good team, your colleagues will be there with you.

Don’t expect to advance without paying your dues – it’s not just for the sake of it; it’s the way to learn.

On Risk

I don’t necessarily agree with Todd that everyone should stay in their job for 3-5 years expectation for everyone, but that really is what, as hiring managers, we’re shooting for when we bring someone on-board. Of course that doesn’t always work out, but it’s the goal – we want people to grow with us and, ideally, we want to promote from within our existing team. What’s more, while job hopping may help you in the short term, but it likely won’t in the long-term. I’ve certainly thought twice about hiring people with a history of jumping frequently between jobs.

On the flip side, I understand the idea of loyalty being driven by challenges and what’s interesting, rather than by institutional loyalty. I know that one of my own core values is constantly being challenged – without it I wouldn’t be interested for long.

To an extent, it’s down to the employer to try to keep working challenges into peoples’ roles. However, the responsibility for finding challenges also rests on millenials shoulders. For example, having done a fairly mundane job before doesn’t mean you can’t make it better. If you set your own standards high, you’ll find that you challenge yourself as much as other people challenge you.

On Maintenance

“High maintenance” can have multiple meanings. I have absolutely no problem rewarding and recognizing good work from colleagues; in fact, it’s one of my favourite parts of my job. Of all of the “challenging characteristics” (wording in the presentation, not my own) posed by millenials, this is the one that I have little problem with.

On the flip side, the CRT/tanaka presentation suggests that parental coddling has led many people to feel like they can do no wrong. I remember a news clipping pinned to a board in a past job, with a headline reading something like “note to parents: not all kids are created equal”  - a bit of a reality check for parents who thought that everyone was “above average.” It’s just not the case, and people of all ages need to be comfortable receiving feedback on their work.

Some people get defensive at even the smallest feedback; I’ve found that the opposite works well - Terry Fallis can testify that, even if a project goes extremely well, I’ll come to him asking what I can do better next time. As new professionals, millenials need to prepare to receive feedback frequently, and to take it constructively. If they don’t, they won’t get far. (Of course, it is again down to the manager to deliver it constructively too)

Bottom line

Employment is a two-way street. There are significant nuggets of truth in the various recent blog posts on the issue, and many young people have something to learn. However, employers also need to understand that people can’t undo twenty-plus years of cultural conditioning on the spot.

The employer needs to adjust to millenials’ expectations, but the millenials need to know it won’t always be as easy as they’d like. That’s life – there’s give and take.

What’s your take on this?

(Image: Shutterstock)

Work/Life Balance… or Blend?

How do you think about your approach to your personal time management?

A couple of years ago I heard something on the Manager Tools podcast that made me sit up and think – that you shouldn’t think about “work/life balance,” but “work/life choice.” Their message was that you have control over how you use your time; that “balance” wasn’t the right end goal, but rather you should choose how you want to prioritize things.

Personally, I’ve chosen to prioritize work for the last few years. Balance went out the window, along with many of my other hobbies. I’ve found that choice hard to live with mentally at times.

However, at PodCamp Toronto this weekend, I encountered another way of thinking about things that really made sense to me. As Rachel Segal tweeted, Leona Hobbs suggested we should be thinking about work/life blending, not balance. While I unfortunately wasn’t in Leona’s presentation, the concept itself spoke to me.

This is so simple, it’s brilliant. Unless, through some extreme effort, you can completely shut-out your personal life from your time at work, the two will overlap. What’s more, the more you are passionate about the work you do, the more that “work” BECOMES “life.”

This fits perfectly for me – I often say that my day doesn’t feel like work, and my activities outside work often closely follow the things I do in the office. So, work and life blend smoothly for me – that’s why I’m happy with the choice I made.

Does this make sense to you? How does this fit with how you see your time?

Use Social Media To Make Them Feel Special

80+ tweets, dozens and dozens of Facebook wall posts and numerous private messages. That’s all it took (along with some kind and hilarious antics from my co-workers) to make me feel truly special on my birthday yesterday.

Are you doing this kind of thing for your customers? Are you taking a few seconds (or minutes) to make them feel special? It really isn’t difficult – it just took a few seconds to post those messages, but the effect was disproportionate to the effort required. If you’re connected to customers in such a way (online or offline) that you know their birthday or any other special occasion, take the time to send them your best wishes. If something bad (or good) happens, send them flowers. Go that extra step.

A little thoughtfulness can do wonders to strengthen your relationship with someone – whether it’s a friend, a customer or a potential future customer.

Lastly, a big “thank you” to everyone who contacted me yesterday – I truly appreciate it.

Charlie Brooker Shows Us How To Report The News

A little light viewing for you. You may have already seen this – if so, watch it again. Otherwise, take two minutes to watch it. It’s worth it.