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Newsflash: PR is Not Easy, Cheap or Quick

As I continue to work towards my challenge of reading 26 books in 2011  (an aside: I’m up to 18 right now – two ahead of schedule), I recently finished reading Michael Crichton’s book State Of Fear. Within it, one section got my attention, and neatly illustrates why so many people think PR is cheap and easy.

For context, the following excerpt reflects a discussion on the media relations surrounding a new environmental conference, four days ahead of the first day of the conference (emphasis in the excerpt is mine):

“What’s the time-line of the campaign?”

“It’s a standard starburst launch to bring public awareness to abrupt climate change [...] we have our initial press break on Sunday-morning talk shows and in the Sunday newspaper supplements. They’ll be talking about the start of the conference Wednesday and interviewing major photogenic principals [...] we’ve given enough lead time to get into all the major weekly newsbooks around the world, Time, Newsweek, Der Spiegel, Paris Match, Oggi, The Economist. All together, fifty news magazines to inform lead opinion makers. We’ve asked for cover stories, accepting banner folds with a graphic. Anything less and they didn’t get us. We expect covers on at least twenty.”

WHAT???

Yes, it’s just a novel (not a particularly good one, frankly) but things like this shape peoples’ perceptions of the PR industry, so I feel compelled to point out a few things for the record:

  1. The world’s top media won’t all cover your brand new conference. It’s a struggle to get attention from even local tier one media in many cases, when travel budgets are low and conferences are a dime a dozen. Twenty cover stories? No chance unless you’re hosting the whole world at your event. In this book, the character notes a little later that they will have 200 TV journalists alone, along with “a number of print media people to carry the word to elite opinion makers, the ones that read but do not watch TV.” Ugh.
  2. You don’t get to dictate how earned media cover you. You can do your best to influence it, but “my way or the highway” is a myth.
  3. Four days lead time is not enough. In the book, the media kit for the conference was still in development, four days ahead of the conference (which, funnily enough, puts the conversation at the same time the coverage was meant to come out… ah, plot holes…). Sorry, you’ve missed a lot of your weeklies.
No wonder clients have such overly high expectations for their PR folks. Of course clients making a 30-minute presentation at a conference will want tier-one media coverage, if their experience of PR is limited to misrepresentation like this.
Again, it’s a novel and Crichton (as far as I know) isn’t representing himself as any kind of PR expert. Still, a little more of a grounding in reality would be nice, no? Or am I just overly sensitive? Maybe I am. There’s a State Of Fear pun here somewhere…
Ok, my blood pressure is dropping again. Moving on…

The Top Misused Words in PR

Ragan’s PR Daily published a post yesterday listing their top 10 words often misused in press releases.

Their list:

  • Quality
  • Unique
  • Innovation
  • Official
  • Exclusive
  • Breaking
  • Never/ever
  • Revolutionary
  • Literally
  • Social
I’d have to agree with most of those. It feels like every new product that is launched claims to be “revolutionary” or “innovative”, and “social” is without doubt one of the most abused terms right now. No, adding a “share” button to your site doesn’t make your product “social.”
Why stop at ten words, though? Here are a couple more words that PR people seem to butcher on a daily basis:
  • Leading – It feels like every company claims to be the “leading” company in its industry. Most of the time the claim just isn’t true. Other times, they define their industry so narrowly that it’s accurate while still being meaningless. Once in a blue moon it’s realistic.I’m the leading red-haired digital PR guy sitting on my side of the Edelman Toronto office. It’s true. Also, no-one cares (sob).
  • Ultimate – This one’s a personal peeve. If your new product is the ultimate product for the market,  that means you’ll never need to release a follow-up, right? Oh, wait, you will? Guess it’s not so “ultimate” then. Sheesh.
What would you add to the list?

Thoughts on Disconnecting

You may have noticed that things have been quieter than usual here recently. If you didn’t know, two weeks ago I got married and as I type this, I’m sitting on a plane on the way back from two blissful weeks spent completely offline on honeymoon in Italy.

At the Colosseum in Rome

While many of our vacations focus on adventure and exploration, this time we made a conscious decision to set aside at least half of the vacation for relaxation as the last few months have been… well, manic, to say the least. So, I had plenty of time to think, and I got to thinking about the effect that being offline had on how I thought and acted while we were away.

A few words come to mind:

  1. Old-school!
  2. Refreshing
  3. Disconnected

Resourcefulness

Yu know how you don’t appreciate a good thing until it’s gone? As I rapidly discovered while staying in a villa with no Internet access on the Amalfi Coast (it’s a tough life, I know), I use the Internet for a lot. A lot. No Internet meant no Google Maps; no Trip Advisor; no online bus schedule; no Google searches; nothing.

Was this tough? Absolutely not – it’s not that long since we didn’t have any of these things. However, it did make me reflect on just how much we use the Internet for nowadays. We had to search out real maps (you know, the ones “old people” use) and ask around for recommendations from local people. We had to use a phrasebook instead of Google Translate.

Again, I’m not crying “boo freakin’ hoo” here, but every time I take an offline vacation I find that the Internet had filled more and more functions for me, and I find that fascinating.

Refreshing

The view from Ravello, on the Amalfi Coast

The last six months have been, in a word, exhausting. We bought a house, renovated it, got married, and I was working long hours in the office. With everything that was going on, I found the opportunity to go completely offline reinvigorating.

Going from 300+ emails a day to none; waking up in the morning and not checking Twitter and Facebook; and not feeling like I should be Twitpic-ing photos of the sunset on the coast was completely refreshing. I highly recommend everyone unplug occasionally and just unwind.

Disconnected

Setting aside the hugely positive aspects of being offline, I did feel disconnected. I wondered what was going on with my friends. I wondered what was going on with my family. I wondered what was going on at the office. Not being able to reach out and connect with people whenever I felt like it was strange. And, yes, I did often think “I should totally post this photo” before realizing I couldn’t. It was unsettling at first, but the feeling passed.

Still, social networks are all about connecting with other people. I did miss those connections.

Looking ahead

The last two weeks were absolutely blissful and we couldn’t have had a better honeymoon. With that said, I return from it reinvigorated and re-energized, and I look forward to diving back into the things and relationships that matter to me – friends, family and colleagues – with more energy than ever before!

Eight Tips for Scaling Social Customer Support

David Armano noted in a recent Harvard Business Review post on social business that listening to conversations is a valuable step but only the beginning:

“The true opportunity lies in scaling and operationalizing “social”.”


Online customer support is one of the key trends confronting companies as they embrace social business and look to interact with their consumers online. The growth of social customer support is being driven by three key factors: increased uptake of social media broadly; highly visible success stories from other companies and an expectation of two-way interaction in social channels.

As social support grows in reach and popularity, companies are facing the conundrum of how to successfully scale. How do you deal with an environment where an unlimited number of people may look to you for swift, helpful service?

Here are eight pointers for scaling your customer support:

1. Shift from reactive to proactive + reactive

Listening and reacting isn’t enough. Edelman’s Trust Barometer shows that search engines are the #1 source of information about companies for informed consumers. So, win the search battle. Mine your support records for the most common support requests (through both online and traditional channels) and create searchable resources to address those queries.

These resources could be blog posts, knowledge base articles, videos, graphics, whatever (more on that later in this post) — just make sure they’re in the language of your customers, not in business jargon, and that people can link directly to them.

2. Triage

My apologies to the purists out there who think everyone should be treated equally, but if one person could cause a major issue for your company while another is lower-profile, I’m going to prioritize accordingly. Is that ideal? No. Is that completely egalitarian? No. Is it practical and realistic? You bet.

This means setting out your criteria for triage ahead of time. If you have tiered support in other channels you may already have some of this. Consider:

  • Relative influence
  • Severity of issue
  • Spread of issue
  • …etc.

3. Respond publicly when possible

The natural inclination for many companies is to take negative chatter offline ASAP. There are a couple of pitfalls to this approach:

  1. The Internet doesn’t forget — others will be able to see the complaint, but no resolution
  2. Other people with the same problem won’t benefit from the solution

There are many cases where you will have to take a conversation offline due to privacy needs around personal information, or due to legal regulations. Where those things aren’t the case, though, responding to concerns publicly accomplishes two things:

  1. Allows anyone watching to see your company being responsive to an issue (improves your reputation)
  2. The one:many nature of the Internet means that other people with that same issue can see the solution (scales your response)

4. Help customers to help customers

Companies like AT&T (rated highly for social support by Forrester) and BlackBerry (disclosure: client) have been successful at developing highly active support forums where customers interact with and help each other. While the company can step in and address unanswered questions, this solution means that many queries are addressed without any involvement from the company.

5. Build an army of advocates

Your social media activities will naturally let you identify your most active users and your biggest fans. Don’t ignore this potential; create programs to cultivate and build relationships with these people, empower them to become your ambassadors and reward them for doing so.

6. Know your customer

Different people have different preferences for how to receive service; this leads both to tailored interactions with people and to the development of different support mechanisms to suit their needs. People who are pressed for time and just want to get the answer with no frills may prefer quick step-by-step how-tos, for example, while others look for more social interaction and conversation. If you can, take the time (and/or money) to do the research to identify those needs.

Social CRM is a buzz term right now, but even if you’re not ready to go to that extent, there are plenty of tools that let you view your past interactions with people online and begin to move in that direction.

7. Structure for scale

While you may have a core group of support agents conducting support online, look to train and prepare a broader group of employees to step in during critical situations. Few companies are going to be able to take the Zappos approach to empowering employees, but by training outside your team you can be prepared for spikes in activity.

8. Plan strategically

Businesses don’t usually experience flat demand throughout the year. You’ll have seasonality; you’ll have spikes driven by announcements and launches; you’ll have marketing promotions. By knowing when those are, you can plan your resources accordingly – both in terms of staffing and in terms of proactive asset creation (see #1  above).

Scaling support remains a pressing problem for organizations. These approaches can help you to help more people, and in doing so raise satisfaction rates, reduce customer churn and improve your organization’s  reputation.

What tips would you add to the list?

11 Things I Wish More People Knew About Me

If you didn’t already know, I’m a huge Amber Naslund fan. Her latest post, over at the Brass Tack Thinking blog, focuses on the things she wishes more people knew about her, and it got me thinking.

As Amber notes, and as I’ve found, social media enables immensely valuable connections and relationships, but it’s all too easy to mistake loose, weak connections for strong ones when you really don’t know the person that well. A few posts don’t make a close friend; they make a passing acquaintance. Those acquaintances can and do grow into real relationships and real friendships over time, but in many cases they remain loose connections.

I loved Amber’s post, and it made me think about the things I wish more people knew about me. So, here goes – here are 11 things you may not know about me.

I’m an extrovert… but only just. Our team recently did a Myers Briggs workshop, and I’m an ESTJ. However, while the last three aspects of the assessment are strong, I scored just “one” on the extrovert scale.

In real life, I’m comfortable in and enjoy meeting new people and interacting with others, which is the side of me that people generally see. However, when the day is done I’m very protective of my “Dave time” – I’ll often turn down social engagements to get time alone with my thoughts, play a video game or just to switch off and enjoy the opportunity to relax alone.

I give 110%, or nothing. I’m an all or nothing guy. I’ve burned out on all sorts of sports and hobbies because I throw everything at them, then get tired of them. I’m the same at work — I throw everything into it, and adopt it into my own sense of who I am.

Measurement turns my crank. I have a business degree, but I was very, very close to doing math at university. Numbers have always come easily to me; I took my GCSE in math a  year early, and got an A* grade (above an A). I took A-levels in Math and Further Math. Measurement and analytics let me return to my comfort zone.

Moving to Canada was like a rebirth for me. Moving to Canada let me completely redefine who I was. When you grow up in a small town with the same bunch of kids following each other all of the way through the education system, you can find yourself boxed-in in terms of peoples’ expectations. By the time I was done with university, I was tired of being what people wanted me to be.

Moving to Canada nearly 10 years ago let me hit the reset button. No-one knew me; no-one knew what I was “meant” to be and that meant I could really be who I wanted to be. I found that incredibly liberating, and it let me become the person I wanted to be.

Running is my therapy. Because I throw >110% into my work, and because I need my personal space, running is very therapeutic — I retreat into my own world, where I can think the day’s events through and clear my head by the end of it. I haven’t found the time to run for the last few years; getting back into it remains a huge priority for me moving forward.

It’s easy to mistake satisfaction for ego. On a daily basis, I marvel that anyone cares what I think, or wants to read what I write. To this day, I find that astonishing and exciting.

Some people mistake that astonishment for bragging; it’s not — I’m genuinely excited when people care what I think as, at my core, I have a lot of insecurity around my abilities.

I adore dogs. Not those annoying drop-kick dogs; I’m talking about big dogs — golden retrievers, german shepherds and the like. For years, my parent’s dog (Guinness) was like a close friend to me. I’ve been pining for a dog ever since I moved to Canada, and I long for the day that my lifestyle will allow it. Right now, though, that all-or-nothing approach to work and life means it’s just not feasible.

Laughter and music are my drugs. I prefer comedies to other movies; I love going to stand-up comedy nights, and unfortunately for my colleagues I exercise my own sense of humour (I’m fluent in sarcasm, have a bit of a potty mouth and continuously self-censor — or try to (sorry, gang)) constantly.

I come from a musical family (my mum is a piano teacher); I played the violin and piano, and sang, as a kid. Nowadays I just listen to a lot of (rock) music. I go to a bunch of shows, and I get cranky if I haven’t managed to zone out and listen to music for a while.

I love the outdoors. I’m pining now because it hasn’t happened yet, but normally we try to go camping half a dozen times or more each summer. I love the outdoors; I love the peace that being out of the city provides and I love unplugging and just relaxing. Oh, and I love monstrous breakfast fry-ups cooked over a fire.

I’m a small-town guy at heart and will eventually become one again. I spent my first 18 years in a village with 30 or so houses and zero shops in Cornwall, England. I spent the next four in a small city (Bath). My last 9 have been in a big city, but I don’t expect that that will be the case for the next 30. I need my space  too badly to be able to stay in the city scene for good.

I’m a big mushball. My sense of humour sometimes makes it seem like I have a hard edge, but when I come home after even the longest days in the office, there’s nothing I want to do more than just cuddle up with Caralin and spend time with her. As far as I’m concerned, the fact that in just over two weeks she will become my wife makes me the luckiest guy in the world.

What about you?

Smart Location-Based Marketing By Home Depot

Update: Sigh — turns out Ben was just larking around — my dreams are crushed. Still, even though this was a prank (#DammitLucier!), this is the sort of things that retailers who are starting to play around with location-based loyalty marketing should be considering.

Just saw this photo on my friend Ben Lucier’s Posterous site – hardware retailer Home Depot reserved a parking spot for him at his local store in the “Pro” parking section. Why? Because he was the mayor.

Smart way to reward their most loyal customer (well, the most loyal customer using Foursquare, anyway) with something that has zero cost to Home Depot but a nice benefit for the customer, all the while encouraging other people to compete for that benefit.

Criticism is Good

Yesterday I published a post (ok, fine, a rant) about people who sling unconstructive criticism at others and the effect it has.

Several people seemed to take that to mean that I think all criticism is bad, or that we should avoid commenting on other posts. That’s my fault – I buried this line way within the post (as, per the previous paragraph, I was ranting):

“As I’ve said before, criticism can be good. For that to be the case, it needs to be informed and it needs to be constructive.”

My concern is that there’s a big difference between these two statements:

“‘Company X’ did this. I don’t think that was the best move – I might have considered [change A], [change B] or [change C] to make [aspects D, E and F] better.”

“‘Company X’ did this. What a dumb move – who in their right minds would do that? Fail.”

One is constructive; one is unhelpful. One offers useful suggestions; the other tears the organization down. One builds; the other tears down. One makes you look smart and helpful; the other does the opposite.

Happily, the people who read my post and took that meaning from it (again, my bad) chose to do so in a constructive way and made some constructive points in return. For that, I thank you.

Criticism is good. Most people don’t receive enough feedback — the kind that builds and helps them to be better, that is, not the kind that makes an example of them. I know I always strive to receive more, as I know there’s a lot to improve. We just need to get better at both providing and receiving it. The aim of the last post was to let those who aim to knock others down rather than build them up know that that’s not part of the equation.

Make sense?

#thatisall

Armchair Quarterbacks: Don’t Be That Troll

A quick thought (or ten) for anyone who is thinking about armchair-quarterbacking someone else’s PR or social media execution without anything constructive to add…

When you criticize things from the outside, you:

Armchair Quarterback

Don't be this guy.

1. Don’t know what actually happened. You know what you read in blogs, in the papers, etc. You don’t know what actually happened — who said what and to whom.

2. Don’t know what discussions happened internally. You see the reported outcome. You don’t know what conversations happened – between the agency/agencies in question and the company; within the company or among the various stakeholders at the table. Hell, you probably don’t even know who all of those stakeholders and agencies are.

3. Don’t know the context for the decision(s) that were made. You don’t know the competing priorities in play. You don’t know what had been tried before and didn’t work. You don’t know what communications happened behind the scenes.

When you criticize from that starting point and don’t have anything constructive to say, you:

4. Make yourself look uninformed to all parties in question. You don’t impress anyone by taking cheap shots; you just show how little of that context you actually have.

Armchair Quarterback game

Is this how people sit when they come up with this stuff?

5. Make yourself look petty. You’re taking cheap shots. You’re sniping from the sidelines. When was the last time that made someone look good? Oh, that’s right, it didn’t.

6. Set yourself up for a fall. By taking those cheap shots, you set yourself up there on a pedestal, ready for anyone who encountered your critique to take you down next time you screw up. And guess what? Even if you didn’t actually screw up, you don’t have a leg to stand on – that leg is occupied trying to kick others when they’re down.

7. Lose recruitment opportunities. I’ve said many times – PR is a small world. Those people you just alienated might have been potential recruits some day. Don’t worry about it, though – given that you just alienated their client, too, you won’t have too much incremental work to worry about.

8. Lose new business opportunities. I just mentioned it – you don’t just alienate the agency in question; you alienate their client, too, through your misinformed punditry. Say goodbye to being on that shortlist.

9. Damage your own reputation and that of your employer. It’s not just yourself that you hurt with your critique – it’s your employer, too. Yep, just as in so many things nowadays, your actions are tied to that of the company you work for. “These opinions are my own” disclaimer or not, you’re working for that company and the words you say/write are those of someone working for that company. People will draw that line whether you want them to or not (to take it a step further, ask the many people who have lost their jobs after ill-advised comments online).

10. Get me worked up. Ok, that’s not really a big deal, but did you really think I would publish a post with nine points? Yeah, right.

Troll

Don't be this guy either.

For the record: As I’ve said before, criticism can be good. For that to be the case, it needs to be informed and it needs to be constructive. It can’t be uninformed, because that leads to you giving criticism that is based on a slice of reality and that does nothing to benefit anyone (including you). And it can’t just be an attack, with no constructive input, because then you’re just a troll.

If you find yourself falling into that trap (and I’ve done it myself in the past), do yourself a favour and cut the company a break.

Make sense?

(Yes, this was sparked by a particular incident. No, it wasn’t about me or about Edelman. Yes, it got me worked up. No, I won’t name the people at fault. Move along…)

(Images via here, here and here)

Startups: No, You Don’t Need To Hire A Social Media Expert

My eye was caught this weekend by a post from Francis Tan, asking whether startups need to hire social media experts. His key points:

  1. First things first: Agreeing with Peter Shankman that startups should focus on generating revenue
  2. Customer satisfaction: Startups need to ensure customer satisfaction when people interact with your company, whether through social media or other means
  3. Align around goals: If you do outsource your social media, make sure they are aligned with your goals
  4. Trade-offs: Ask yourself: do you have time to establish relationships with customers online? On the flip side, are you willing to entrust that task to a third party?
  5. People, not robots: If you do engage online, ensure that you have real people out there rather than automating everything
  6. His conclusion: While it’s not entirely a bad idea to outsource social media, companies might be better off focusing on their product first.

As for what I think, my take is that it’s a little easier than Tan makes it seem although I agree with his conclusion.

Let’s face it – the startup stage isn’t the time in a company lifecycle when resources are flush. You’re not likely to be walking around with a large marketing team; you don’t have big operating budget.

In that context, each dollar needs to deliver maximum return. Why hire someone at a premium when you can bring someone in-house with multiple skill sets – who can drive customer support and handle online support too? Who can handle your PR or marketing and integrate that strategy with your online activities? Hell, you might not even be at the point of investing in outside marketing help yet – why would you consider an even narrower function?

Ok, let’s cut to it. Here’s my take:

  1. Focus on your product/service: Get your product and experience right, first and foremost. If you invest in marketing before your offering is nailed, you’ll just accelerate your failure as more people find out that you suck.
  2. Democratize your social media: My colleague Steve Rubel says social media shouldn’t be 100% of one person’s job; it should be 1% of 100 peoples’ jobs. Democratize the responsibility throughout your team.
  3. Hire broad: If you do decide that the time is right to bring in a social media skill set into the team, make it part of a broader role – communications, marketing, support or similar. Specialization comes with scale — don’t pigeon-hole people into one narrow role when you need everyone to lend a hand broadly.
  4. The exception: online startups? Companies based online (or in social media), by their nature, on aggregate are going to focus more on online interactions than other companies. Still, I suspect that they will still get more mileage from investing in in-house experience, at least at a startup stage.
  5. Don’t fall for snake oil: For the love of all things holy, if you do decide to outsource your efforts then pay attention to who you work with. This is where I agree with Shankman – hire communicators or marketers who understand how social media fits into a broader approach. Don’t hire people who tell you Twitter will solve all your problems. They’re wrong, and whether it’s a deliberate lie or a lack of knowledge really doesn’t matter.
  6. Know agencies’ strengths: Agencies bring numerous several key strengths — a broad array of skills, ideas and experience; an ability to scale up and down  rapidly; existing relationships in the industry;(potentially, depending on the agency) geographic reach and so on. Play to those strengths and use them when you need them, but not before. Need a little bit of time, but not a full-time role? Need something executed in the short-term? That’s your time for outside help; not the start-up day-to-day.

There you have it. From my perspective, while you may want to engage online, I think hiring or outsourcing a “social media expert” in a startup is the wrong way to go — you’re better off focusing on your product/service, democratizing your digital efforts and hiring broad communications skills when the time is right.

I’m not a startup guy though, so my take is just an (un?)informed guess. If you come from the startup side, I’d love to hear your thoughts in the comments.

(Image: Flickr, via Peter Shankman)

Five Reasons You Should Go To The Next Third Tuesday Toronto

I just had a conversation with my old boss Joe Thornley about how excited I and a few others on the Edelman Toronto team are about the upcoming Third Tuesday Toronto event with Ontario’s Ombudsman Andre Marin.

Joe suggested I blog about the event; I thought I’d go one better and give you five reasons why, if you’re in Toronto on June 21, you should go to this event.

1. Get the perspective of an early public sector adopter of social media

I remember a couple of years ago, when Marin first discovered social media through a member of his communications staff. For a while, his Twitter account (@Ont_Ombudsman) was (transparently) manned by a member of his staff, with occasional appearances from the man himself, but over time he grew more and more involved to the point where it’s now the reverse.

Marin was one of the first officials in the Canadian public sector to use social media to engage in a real dialogue with citizens. I know from experience – at one point I challenged him via Twitter on a point he made about one of his reports, and he came back with a clear, well-stated position on the matter. He’s also known for being the person who engaged in a public battle, conducted in no small part in online channels, with the governing Liberal party when it looked like he might not be renewed for a second term in his position.

2. Learn more about open government

Marin’s current focus is the idea of open government – that, in the words of Wikipedia, “citizens have the right to access to the documents and proceedings of the government to allow for effective public oversight.” Having worked closely with the Freedom of Information Coordinator of the Ontario government’s Cabinet Office for several years, I know that there’s a fascinating debate to be had in this area, and one on which I can’t wait to hear Marin’s views.

3. Shine a spotlight on a little-understood position

Let’s face it, most people have absolutely no idea what the Ontario Ombudsman does. It’s one of the reasons I was so thrilled to see Marin begin to use social media – it put a face, a personality and some clarity on what, to many people, is a little-understood role. This is a great opportunity to hear more from the horse’s mouth.

4. Networking “R” Us

One of the great aspects of the Third Tuesday event, beyond the speakers themselves, is the opportunity to meet and get to know a wide variety of people in the industry – from startup, to corporate, to agency, to public sector, to non-profit. They’re all there, and it’s a great chance to get to know new folks.

5. It’s ten bucks

Ten bucks? Are you kidding me? I spend that much on breakfast most days. For that, you get to hear someone who is using new technologies in new ways and who is taking an interesting stance on important issues, and to meet and chat with a bunch of interesting folks. Do yourself a favour – skip the McMuffin or the latte for a day, and check it out.

See you there?

So there you have it. Five reasons why, if you can make it, you should be at Third Tuesday Toronto on June 21.

See you there?