Posts Tagged ‘government’

5 Take-Aways on Social Media and Politics

Discussion around my recent post on some alleged unethical social media use during Toronto’s mayoral election got me thinking around some broader topics that have emerged recently.

Without further ado, here are five thoughts on themes I’ve seen recently.

1. People who try to tie social media success or failure alone to campaign results are nuts

I’ve said it many times, communications is evolving away from silos and towards integrated campaigns. As this continues, we’ll see fewer and fewer stand-alone “social media” successes and more and more multi-channel successes – for example, owned properties supported by earned media, paid ads and social channels.

People who continue to produce analyses of whether social media drove the success of a candidate, or whether better social media would have improved the odds of a candidate, are missing the bigger picture. We should be looking at the overall communications approaches of campaigns, and how they communicate the selling points of candidates and parties.

Take-away: Consider the bigger picture rather than analyzing artificial silos.

2. Buzz is very different to mobilization

The volume of online chatter about a candidate may say something about candidates, but is very, very different to activating those people to take action. The fact that people are discussing something doesn’t mean they are going to do anything about it. That’s especially the case when the online discussion is passive – that is, that it’s happening about offline activities but isn’t backed-up with online engagement or a call to action.

Take-away: Share of voice is only one metric. Look at other metrics alongside it, and analyse those metrics to provide useful insights and recommendations.

3. Social media doesn’t reach everyone

…and neither does the Globe and Mail. Neither does cable news. That’s why organizations – political and non-political – need to adopt communications approaches that integrate multiple media to reach people, multiple times, with consistent, simple and compelling content.

Take-away: Bring marketing, media and PR together to create integrated plans for optimum results.

4. Crises CAN emerge online

Crisis communications is a fascinating topic nowadays. There are plenty of scenarios where a situation can emerge online and translate into a critical election issue. For that reason it’s critical that organizations monitor online channels – and not just about themselves, but about their key issues – on an ongoing basis to identify issues early and provide additional time to mitigate them.

Take-away: Monitor before issues emerge, rather than after they hit, to create additional opportunities for issues management.

5. Communications can only solve so much

You can put lipstick on a pig, but it’s still a pig. Communications can’t solve everything. If your policies are poor, good communications won’t help. If your product or service is poor, or your customer service is awful, good communications is likely to draw more peoples’ attention to that.

Yes, poor communications can ruin even the best policies – the best policy in the world is no use in a campaign if no-one understands it or knows about it – but communications can only do so much.

Take-away: Make sure the underlying fundamentals are good before pointing the finger at communications.

Is The Customer The Target?

Every so often I read commentary in traditional and social media circles critiquing particular companies’ public relations efforts. The targeting of the effort is a common target for those pieces, with a common refrain being, “do they know where their customers are?”

Here’s something useful to remember: The customer isn’t always the immediate target.

Companies don’t necessarily look to communicate direct-to-consumer with every initiative. There are many viable approaches to outreach which, while they look at the end consumer down the road  (or businesses in a b2b model), focus elsewhere with their tactics.

Here are a few of the potential top-level groups that companies may be focused-on outside of the end user.

Employees: Domino’s found out, to their cost, what happens when employees go rogue. They’re not alone. Last year, Burger King was forced to take action after an employee was videoed taking a bath in a restaurant sink.

These are extreme examples of idiots being idiots, but the fact is that your employees can be your best ambassadors or your worst enemy. Smart organizations communicate with them.

Stakeholder groups: My background over the last few years is in government communications. I know only too well the effect that stakeholder groups can have on an organization’s agenda. A supportive word from a third party is worth way more than ten of your own news releases. Meanwhile, a negative comment can completely derail your initiative. 

Stakeholder groups are a critical piece of the corporate communications puzzle.

Thought leaders/influencers: If you’ve read Malcolm Gladwell’s The Tipping Point, Paul Gillin’s The New Influencers, Robert Cialdini’s Influence: The Psychology of Persuasion or any other book on this subject, you’ll be familiar with the concepts of connectors, influencers and so on.

They’re the people that everyone knows, who lead the way for others, and who people look to for advice on topics. 

They’re NOT always the same thing as your customers. 

There are plenty of fields where the influencers don’t share demographic characteristics with the target audience. Think: if you’re looking at outreach that seems to be targeted awkwardly, are they really targeting the people that the end audience looks to?

Government: Organizations will often engage in public-facing communications activities, where the target audience is really the government. Why? Because they want to stir-up public opinion, which has a habit of changing government positions in a way that organizational lobbying can struggle to do.

Don’t get me wrong – the end audience of communications activities is critical. In an economy like this, companies need to be ever-more focused on achieving business goals with their communications activities (and not just inflating their CEO’s ego). However, remember that the end-customer may not be the first target.

Next time you see a communications campaign or message that doesn’t seem right at first glance, ask yourself:

Who is this really targeting?

Governments Experimenting With Twitter

As Twitter experiences almost exponential growth (Nielsen estimates 1,382 per cent year-on-year growth from in website users alone), I’m seeing a rapid growth in corporate use of this emerging communications tool. Companies like Zappos, Dell, JetBlue, Comcast and others have done a great job of providing customer service, establishing relationships with their customers and putting a human face on their brands.

Still, even though Twitter has been around for more than three years, I’ve seen few examples of governments using Twitter with the kind of success that some companies have seen.

Resources

Steve Lunceford at BearingPoint runs GovTwit, a directory of government and related accounts. It’s growing regularly, and has a large number of US and UK-based accounts; however it currently has few from Canada.

Alexandra Rampy published a great list of US government Twitter accounts late last year, but again few standout examples and no Canadian examples (which is fine; it was deliberately a US list).

Mike Kujawski runs the excellent Government 2.0 Best Practices Wiki, which features a few Twitter-related examples from the provinces.

Potential uses in government

The lack of case studies doesn’t mean there’s nothing happening or no interest. I did a little digging and found a whole bunch of people and departments experimenting with Twitter. Being an Ontario government alumnus and having participated in efforts like an increasingly social news release, YouTube videos and even real-time social media monitoring during crises, I focused there.

My sources tell me there is still resistance to Twitter within the government, largely from people who haven’t really given it a cursory try, which is unfortunate. However, the variety of people experimenting is encouraging.

I can forsee a variety of uses for Twitter within government, including:

  • Early-warning issues management - identify emerging issues early before they bubble up to the media;
  • Monitoring reaction - through persistent Twitter searches, departments can track sentiment, content and other trends in reaction to announcements;
  • Direct-to-citizen communication – Twitter, and other social media tools, can help organizations communicate directly with their target audiences rather than going through the filter of the media;
  • Put a face on the organization – government often suffer from being faceless organizations, while politicians seem aloof. Social media tools in general can help to counteract this;
  • Emergency management - emergency coordinators need to get information out quickly to people in an emergency; Twitter could even work at a hyper-local level;
  • Raise awareness of resources – government websites can be impenetrable mazes, designed by committee to placate competing silos with information buried deep inside the site. Twitter can help to point people to the right place;
  • Identifying resources and information – a more individual use, which worked for me – Twitter can be invaluable for finding answers and identifying resources for those last-minute requests (contrary to popular opinion, government communications can move very quickly at times) - just throw the request or question out there for a rapid response;
  • …and many more.

Twitter isn’t going to be the right tool in every case. No social media tools are. Just as not every announcement necessitates a media event or news release, Twitter (like the social media release)  is an extra tool to add to your toolkit. Different functions will find different uses for this tool, and like other tools, it won’t be right for every one.

It’s ridiculous to think that a blanket one-size-fits-all approach would work for organizations that function in such a broad array of areas. It would be equally stupid to outright dismiss it and assume that because it doesn’t fit in one situation that it won’t fit for any.

Still, I’m encouraged to see the government’s communicators giving it a try to see what works.

Ontario government trying Twitter

From a quick search I found:

  • 11 organizational (non-personal) accounts
  • 28 personal accounts covering eight ministries and one agency

Organizational

  • @FoodlandOnt – Foodland Ontario
  • @ontarioparks - Ontario Parks (also see the Ontario Parks blog) – despite following no-one and posting zero tweets, this account has 122 followers
  • @oac_cao - Ontario Arts Council (surprisingly, despite the bilingual name, it features only English tweets) Thanks to the Arts Council for clarifying – the account is indeed bilingual.
  • @onfieldcrops - Ministry of  Agriculture, Food and Rural Affairs – Field Crop News
  • @onhortcrops - Ministry of  Agriculture, Food and Rural Affairs – Horticultural Crop News
  • @MNRcentral – Ministry of Natural Resources
  • @OntarioREV – Ministry of Revenue
  • @OntMinFinance – Ministry of Finance
  • @Ont_Ombudsman – Ontario Ombudsman
  • @OntMinLabour – Ministry of Labour
  • @OntMinLabourFR – Ministry of Labour – French account

Individual accounts, by ministry

Note: After careful consideration I decided not to publish the names of these accounts, as they are personal accounts and not on behalf of the government.

  • Cabinet Office – 13
  • Ministry of Children and Youth Services – 1
  • Ministry of Citizenship and Immigration – 1
  • Ministry of Community and Social Services – 3
  • Ministry of Education – 1
  • Environmental Commissioner of Ontario – 1
  • Ministry of Finance – 2
  • Ministry of Government Services – 4
  • Ministry of Natural Resources – 2

Missed opportunities

With all of the interest and discussion about Twitter within the government, I’m surprised to see some clear opportunities missed.

Most notably, the Ontario government is currently at risk of brandjacking, as we’ve seen happen with entities like Exxon Mobil and the Dalai Lama.

While @daltonmcguinty is claimed (though it’s not clear if it is by his office), a bunch of obvious accounts aren’t claimed. Try @mcguinty, @OntMinHealth and @georgesmitherman for example. Their staff need to get on that. I’d like to see a little more clarity around who is behind the ‘official’ accounts, too.

Your thoughts?

I think it will take a change of approach and mindset for government to effectively use Twitter, but the potential is there. 

What do you think about governments using Twitter?

The Bigger Picture On Public Relations

Marketing guy Seth Godin published a post yesterday entitled “The difference between PR and publicity.” In it he says:

“Publicity is the act of getting ink. Publicity is getting unpaid media to pay attention, write you up, point to you, run a picture, make a commotion. Sometimes publicity is helpful, and good publicity is always good for your ego.

But it’s not PR.”

While I disagree with his assertion that “Most PR firms do publicity, not PR,” I wholeheartedly agree with the central premise of his post.

Public relations is bigger than publicity.

Unfortunately, many other people, including people making communications decisions on behalf of organizations, don’t recognize this fact. They see companies in newspapers, read stories about bad pitches or hear someone ranting about spin and assume that’s all there is to the function.

I’ve written on this topic before, but this topic is worth revisiting in a little more detail.

Most people outside the PR/communications business think public relations consists of a few things

  • News releases
  • Pitching (if they’re bad, then sometimes spamming) journalists

Wrong.

Public relations does cover these two activities (minus the spam), but it is so much more.

Godin defined it as “…the strategic crafting of your story. It’s the focused examination of your interactions and tactics and products and pricing that, when combined, determine what and how people talk about you.”

That’s a better definition than many, but it’s still narrow.

Back in October 2008, the folks on the Inside PR podcast - Terry FallisDavid Jones, and Julie Rusciolelli - broke public relations down into five categories:

  1. Media relations
  2. Government relations
  3. Stakeholder relations
  4. Investor relations
  5. Internal/employee communications

Within the last week alone I’ve worked on three of these five areas (our company doesn’t operate in the other two). I would also add two more categories:

Most people don’t see beyond the first category of communications, because much of it happens behind the scenes.

Speak to anyone who works at a good public relations agency (or fills a broad role in a corporation). They’ll tell you an immense amount of planning, preparation and foundation-setting goes on within any good communications function, and behind any good communications plan.

Anyone who says public relations is all pitches and publicity doesn’t have a clue what they’re talking about.

New Internet Guidelines For Civil Servants: A Step In The Right Direction

UK civil servants have a new set of guidelines for working online, and they’re actually good!

The Guardian reported yesterday on a new set of guidelines released for British civil servants, laying out how they should interact with people on the web.

The new guidelines were revealed in a Parliamentary question on June 18.

On the face of it, they’re solid:

“Principles for participation online

  1. Be credible
    Be accurate, fair, thorough and transparent.
  2. Be consistent
    Encourage constructive criticism and deliberation. Be cordial, honest and professional at all times.
  3. Be responsive
    When you gain insight, share it where appropriate.
  4. Be integrated
    Wherever possible, align online participation with other offline communications.
  5. Be a civil servant
    Remember that you are an ambassador for your organisation. Wherever possible, disclose your position as a representative of your department or agency.”

These are great, right? Five simple, easy-to-understand principles for civil servants working online. Working in the public sector, I know that clear writing like this is rare.

This is just a first step, however. The Guardian didn’t mention an important part of the exchange:

“Our next challenge for the power of information taskforce is to develop more detailed guidelines to encourage civil servants to take the first steps to engage with online social networks.”

It looks like this is just a pre-cursor to something more substantial, but this is a step in the right direction.

Clear guidelines like the ones just published are just the kind of thing that governments need to help them deal with citizens today.

Let’s hope that the next set are just as good.